Generative AI Policies

Jurnal Tunas Siliwangi

1. Purpose and Principles

Jurnal Tunas Siliwangi recognizes that generative artificial intelligence (AI) and AI-assisted technologies can support certain aspects of scholarly work. However, their use must uphold research integrity, transparency, confidentiality, and academic responsibility.

AI tools must not replace human critical thinking, scholarly judgment, original contributions, or ethical responsibility. Authors remain fully accountable for the accuracy, originality, validity, and integrity of all content submitted to and published by Jurnal Tunas Siliwangi.

2. Scope

This policy applies to all parties involved in the publication process, including authors, reviewers, editors, and editorial staff. It covers the use of generative AI and AI-assisted technologies in manuscript preparation, peer review, editorial assessment, and related publication activities.

3. Definitions

Generative AI and AI-assisted technologies refer to tools capable of generating, transforming, summarizing, analyzing, or modifying content, including text, code, images, tables, figures, and other research materials. These tools may include large language models, AI writing assistants, image-generation systems, AI agents, and deep-research tools.

4. Acceptable Use by Authors

Authors may use generative AI or AI-assisted technologies to support manuscript preparation, provided that their use is subject to appropriate human oversight, careful verification, and substantive author review and editing.

Acceptable uses may include:

a. Language improvement: Improving grammar, spelling, clarity, readability, and academic language, provided that authors carefully review the output and preserve the intended meaning of their work.

b. Idea development and organization: Supporting brainstorming, outlining, and organizing manuscript content, provided that the research questions, analysis, interpretation, arguments, and scholarly contributions remain the authors’ own.

c. Technical assistance: Supporting coding, debugging, or other technical tasks, provided that authors verify the accuracy of the output and document relevant procedures when necessary for transparency and reproducibility.

d. Research support: Assisting with preliminary exploration of a topic, provided that authors independently evaluate the information, verify the evidence, and consult and cite authentic scholarly sources.

Authors must carefully check all AI-generated or AI-assisted output for factual accuracy, completeness, bias, originality, and source validity. All references, quotations, data, and claims must be independently verified. Authors remain responsible for errors, misleading statements, fabricated references, or other inaccuracies introduced by AI tools.

5. Uses That Do Not Require Disclosure

Routine spelling and grammar checkers, basic proofreading tools, and reference-management software used solely for their standard functions generally do not require disclosure under this policy.

However, if AI-assisted technologies are used to generate, substantially rewrite, analyze, or otherwise materially contribute to the manuscript, authors must disclose such use in accordance with Section 8.

6. Prohibited Uses by Authors

The following practices are prohibited:

a. AI authorship: Generative AI tools must not be listed as authors or co-authors. Authorship is reserved for individuals who meet the journal’s authorship requirements and can accept responsibility for the work.

b. Uncritical submission of AI-generated content: Authors must not submit AI-generated content as their own scholarly contribution without substantive human evaluation, verification, and editing. The submitted manuscript must reflect the authors’ own scholarly reasoning, analysis, and contribution.

c. Fabrication and falsification: Authors must not use AI to invent, falsify, or manipulate research data, results, quotations, citations, references, or other evidence.

d. Misrepresentation of sources: Authors must not cite sources that they have not verified or present AI-generated references as genuine without confirming that the cited publications exist and support the relevant claims.

e. Plagiarism and misappropriation: AI use must not be used to conceal plagiarism, misrepresent the originality of a manuscript, or reproduce others’ work without appropriate acknowledgment.

f. Breach of confidentiality and research ethics: Authors must not enter confidential, sensitive, or identifiable research information into AI tools when doing so would violate participant consent, institutional requirements, applicable regulations, or data-protection obligations. Particular care must be taken with information involving young children, families, teachers, and educational institutions.

Any suspected violation may be handled in accordance with the journal’s publication ethics policies.

7. Figures, Images, and Artwork

a. AI-generated or AI-altered research images: Authors must not use generative AI to create, alter, or manipulate images, photographs, figures, or other visual evidence submitted as representations of research findings. This includes adding, removing, obscuring, or changing visual features in ways that may misrepresent the original material.

b. Permissible technical adjustments: Basic adjustments to brightness, contrast, or color balance may be acceptable when they do not conceal, remove, introduce, or distort information in the original image.

c. Use of AI as part of the research methodology: An exception may apply when AI-based image generation or interpretation is an integral part of the research design or methodology. In such cases, authors must clearly describe the tool, model, procedures, settings, and relevant limitations in the Methods section, providing sufficient information for evaluation and reproducibility.

d. Illustrations and graphical abstracts: AI-generated illustrations must not be presented as authentic research evidence. Any proposed use of AI-generated artwork for graphical abstracts or other publication visuals must be disclosed and is subject to the journal’s approval and applicable rights requirements.

e. Cover artwork: AI-generated cover artwork may be considered only with prior approval from the journal and any relevant publishing partner, where applicable. Authors must ensure that the material complies with copyright, licensing, attribution, and other applicable requirements.

8. Mandatory Disclosure of AI Use

When generative AI or AI-assisted technologies are used beyond routine spelling and grammar checking, authors must include a declaration at the end of the manuscript, immediately before the References section, under the following heading:

Declaration of Generative AI and AI-Assisted Technologies in the Writing Process

The declaration must identify:

a. The name of the AI tool or service used and its version or model, where available.

b. The purpose and extent of its use, such as language editing, content organization, coding assistance, or other relevant support.

c. Confirmation that the authors reviewed and verified the AI-assisted output and accept full responsibility for the final manuscript.

Suggested declaration when AI tools have been used:

“During the preparation of this manuscript, the authors used [TOOL/SERVICE AND VERSION, IF AVAILABLE] to [DESCRIBE PURPOSE OF USE]. The authors reviewed, verified, and edited the AI-assisted output as necessary and take full responsibility for the accuracy, originality, and integrity of the content of this publication.”

Suggested declaration when no generative AI has been used:

“No generative AI or AI-assisted technologies were used in the preparation or writing of this manuscript, except for routine spelling and grammar checking, if applicable.”

Authors must ensure that their declaration accurately reflects the actual use of AI tools. The journal may request additional information when clarification is necessary.

9. Peer Review: Responsibilities of Reviewers

a. Confidentiality: Reviewers must maintain the confidentiality of submitted manuscripts, supplementary files, and related communications. They must not upload or disclose any part of a confidential submission to external generative AI tools without explicit authorization and appropriate safeguards consistent with the journal’s policies.

b. Human-led assessment: Reviewers must conduct their scientific and scholarly assessment using their own expertise and judgment. They must not rely on generative AI to evaluate the scientific validity, originality, ethical acceptability, or suitability of a manuscript for publication.

c. Review reports: Reviewers must not use generative AI to draft or substantially revise peer-review reports when doing so would compromise confidentiality, independent assessment, or accountability.

d. Accountability: Reviewers remain responsible for the fairness, accuracy, confidentiality, and professionalism of their comments and recommendations.

10. Editorial Process: Responsibilities of Editors

a. Confidentiality: Editors and editorial staff must protect the confidentiality of submitted manuscripts, reviewer reports, author information, and editorial correspondence. Confidential material must not be entered into external generative AI tools unless explicitly authorized under an approved process that ensures appropriate confidentiality and data protection.

b. Editorial decision-making: Editors must make publication decisions based on scholarly quality, originality, relevance, methodological rigor, ethical compliance, and the journal’s editorial standards. Generative AI must not replace the editor’s independent judgment or serve as the sole basis for an editorial decision.

c. Editorial correspondence: Editors must ensure that any use of AI-assisted technologies in preparing editorial communications does not compromise confidentiality, accuracy, fairness, or the integrity of the editorial process.

d. Accountability: Editors remain responsible for editorial decisions and for ensuring that manuscripts are handled fairly, consistently, and ethically.

11. Compliance and Handling of Concerns

Jurnal Tunas Siliwangi may assess suspected violations of this policy through editorial review, author clarification, examination of citations and references, or other appropriate checks.

If undisclosed, misleading, or irresponsible AI use is suspected, the journal may request an explanation, require corrections or revisions, reject a submission, suspend the review process, or take appropriate post-publication action where warranted.

Any action will be proportionate to the nature and seriousness of the concern and consistent with the journal’s publication ethics procedures and applicable scholarly publishing guidance.

AI-detection tools, if used, must not be treated as conclusive proof of misconduct. Their results should be interpreted cautiously and considered alongside other relevant evidence.

12. Use of AI-Assisted Technologies by the Journal

Jurnal Tunas Siliwangi may consider using AI-assisted technologies for limited administrative or technical tasks, provided that such use is consistent with confidentiality, data protection, research integrity, and editorial independence.

AI tools must not replace human responsibility for decisions concerning peer review, research integrity, ethical compliance, or publication. Any use of these technologies should be appropriate to the task and subject to suitable safeguards.

13. Policy Review

Jurnal Tunas Siliwangi will review this policy periodically to reflect developments in generative AI, research integrity, data protection, and best practices in scholarly publishing. Updated requirements will be communicated through the journal’s official website as appropriate.